{"id":490,"date":"2012-07-23T14:50:29","date_gmt":"2012-07-23T18:50:29","guid":{"rendered":"http:\/\/clubsports.butler.edu\/csc\/?page_id=490"},"modified":"2023-04-11T16:34:46","modified_gmt":"2023-04-11T20:34:46","slug":"payment-and-reimbursement-for-fees-dues-tournaments-and-competitions","status":"publish","type":"page","link":"https:\/\/clubsports.butler.edu\/csc\/payment-and-reimbursement-for-fees-dues-tournaments-and-competitions\/","title":{"rendered":"Payment and Reimbursement for Competitions"},"content":{"rendered":"<p align=\"center\"><strong>**Please keep in mind that all payments\/reimbursements will come out your <\/strong><\/p>\n<p align=\"center\"><strong>Club Sport Operating Budget**<br \/>\n<\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Paying for Dues, Tournament and Competition Fees<\/span><\/strong><\/p>\n<p>There are 4 different ways that dues and fees can be paid for:<\/p>\n<ol>\n<li>Each individual or a single team member can pay for dues or tournament fess out of their own pocket using cash, check (if accepted) or a credit card.<\/li>\n<li>\u00a0Each individual team member (Butler students only, only <strong>4<\/strong> at one time) may obtain a cash advance for a <strong>maximum<\/strong> of $200.00 each. (Please see <a href=\"http:\/\/clubsports.butler.edu\/csc\/obtaining-and-reconciling-a-cash-advance\/\">Obtaining a Cash Advance<\/a>).<strong> *CASH ADVANCES ARE CURRENTLY SUSPENDED AND WON&#8217;T BE USED. WE HOPE TO GO BACK SOON.*<\/strong><\/li>\n<li>\u00a0If the vendor is willing to invoice Butler for payment the following information must be turned in to Joyce:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>A complete detailed invoice from the vendor (View <a href=\"http:\/\/clubsports.butler.edu\/csc\/wp-content\/blogs.dir\/5\/files\/sites\/5\/2018\/04\/Scanned_InVoice.pdf\">Sample Invoice<\/a>).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 30px;\">\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 This invoice may be emailed to Joyce at <a href=\"mailto:jradford@butler.edu\">jradford@butler.edu<\/a>.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>A completed W-9 if the vendor does not already have one on file. (View\u00a0<a href=\"https:\/\/drive.google.com\/file\/d\/1ij45v_AY4EYWJU-LU54wrhaesbAOFoor\/view?usp=sharing\">Sample W-9<\/a>)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Reimbursement for Dues, Tournaments and Competition Fees<\/span><\/strong><\/p>\n<p>Below are reimbursement procedures for any out-of-pocket expenses incurred for dues and fees. The following must be physically brought to Joyce at the HRC. Emails will not be accepted.<\/p>\n<p><strong>Note: <\/strong>Reimbursements may take up to 2 weeks to process.\u00a0 You will be notified via e-mail when your money becomes available.<\/p>\n<p><strong>If you paid with cash or check<\/strong>:<\/p>\n<ol start=\"1\">\n<li>A receipt must be obtained with the following information on it:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Name, address, and phone number of the person\/business being paid<\/li>\n<li>Receipt number (if any)<\/li>\n<li>Receipt date<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>2.\u00a0 A completed <a href=\"https:\/\/docs.google.com\/document\/d\/1HI22400cTd1o4pTnmnd68iYLw2fDquMY\/edit?usp=sharing&amp;ouid=100122314489466175348&amp;rtpof=true&amp;sd=true\">Reimbursement Form<\/a> with the following information on it:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Date and Club name<\/li>\n<li>Name, address, and phone number of person being reimbursed. Check will be mailed to this address.<\/li>\n<li>Dollar amount paid<\/li>\n<li>Short description of what was purchased<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>If you used a credit card:<\/strong><\/p>\n<ol start=\"1\">\n<li>If a personal credit card was used, a copy of your credit card statement must be made showing that the charge actually occurred in your name.<\/li>\n<li>A receipt must be obtained from the vendor with the following information on it:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Name, address, and phone number of the person or business being paid<\/li>\n<li>Receipt number (if any)<\/li>\n<li>Receipt date<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>3.\u00a0 A completed <a href=\"https:\/\/docs.google.com\/document\/d\/1HI22400cTd1o4pTnmnd68iYLw2fDquMY\/edit?usp=sharing&amp;ouid=100122314489466175348&amp;rtpof=true&amp;sd=true\">Reimbursement Form<\/a> with the following information on it:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Date and Club name<\/li>\n<li>Name, address, and phone number of person being reimbursed. Check will be mailed to this address.<\/li>\n<li>Dollar amount paid<\/li>\n<li>Short description of what was purchased<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>If you obtained a Cash Advance and spent more than $200.00:<\/strong><\/p>\n<ol start=\"1\">\n<li>Please follow the cash and credit procedures above for the amount spent over $200.00 <strong>only<\/strong>.<\/li>\n<\/ol>\n<p style=\"padding-left: 30px;\"><strong>Example:<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 Fee Charge\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $250.00<\/p>\n<p style=\"padding-left: 60px;\">\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Cash Advance \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<span style=\"text-decoration: underline;\">$200.00<\/span><\/p>\n<p><strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 <\/strong>Your personal cash or credit \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 $50.00<\/p>\n<p>. (There are separate procedures for <a href=\"http:\/\/clubsports.butler.edu\/csc\/obtaining-and-reconciling-a-cash-advance\/\">Cash Advances<\/a>).<\/p>\n","protected":false},"excerpt":{"rendered":"<p>**Please keep in mind that all payments\/reimbursements will come out your Club Sport Operating Budget** Paying for Dues, Tournament and Competition Fees There are 4 different ways that dues and fees can be paid for: Each individual or a single [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"parent":0,"menu_order":57,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-490","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/490","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/comments?post=490"}],"version-history":[{"count":26,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/490\/revisions"}],"predecessor-version":[{"id":2953,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/490\/revisions\/2953"}],"wp:attachment":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/media?parent=490"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}