{"id":506,"date":"2012-07-23T15:05:02","date_gmt":"2012-07-23T19:05:02","guid":{"rendered":"http:\/\/clubsports.butler.edu\/csc\/?page_id=506"},"modified":"2023-04-11T17:10:24","modified_gmt":"2023-04-11T21:10:24","slug":"how-to-pay-for-equipment-and-supplies","status":"publish","type":"page","link":"https:\/\/clubsports.butler.edu\/csc\/how-to-pay-for-equipment-and-supplies\/","title":{"rendered":"How to Pay for Equipment"},"content":{"rendered":"

**Please keep in mind that all payments\/reimbursements will come out your<\/strong><\/p>\n

Club Sport Operating Budget**<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Paying for Equipment and Supplies<\/span><\/strong><\/p>\n

There are 3 different ways that equipment and supplies can be paid for:<\/p>\n

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  1. Each individual or a single team member can pay for equipment and supplies out of their own pocket using cash, check (if accepted) or a credit card.<\/li>\n
  2. Each individual team member (maximum of 4, Butler students only) may obtain a cash advance\u00a0of $200.00, which is a maximum<\/strong> of $800. (Please see Obtaining a Cash Advance<\/a>). *CASH ADVANCES ARE NOT CURRENTLY BEING UTILIZED. WE HOPE TO HAVE THIS OPTION AGAIN SOON.*<\/strong><\/li>\n
  3. If the vendor is willing to invoice Butler for payment the following information must be turned in to Joyce:\n
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    1. A complete detailed invoice from the vendor (View Sample Invoice<\/a>).\u00a0 This invoice may be emailed to Joyce at jradford@butler.edu<\/a>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
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      1. \n
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        1. A completed W-9 form if the vendor does not already have one on file. (View Sample W-9<\/a>)<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

           <\/p>\n

          Reimbursement Equipment and Supplies<\/span><\/strong><\/p>\n

          Below are reimbursement procedures for any out-of-pocket expenses incurred for equipment and supplies.\u00a0 The following must be brought to Joyce at the HRC. Emails will not be accepted.<\/p>\n

          Note: <\/strong>Reimbursements may take up to 2 weeks to process.<\/p>\n

          If you paid cash<\/strong>:<\/p>\n

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          1. A receipt must be obtained with the following information on it:<\/li>\n<\/ol>\n