{"id":510,"date":"2012-07-23T15:15:37","date_gmt":"2012-07-23T19:15:37","guid":{"rendered":"http:\/\/clubsports.butler.edu\/csc\/?page_id=510"},"modified":"2023-04-11T17:08:51","modified_gmt":"2023-04-11T21:08:51","slug":"how-to-pay-for-uniforms","status":"publish","type":"page","link":"https:\/\/clubsports.butler.edu\/csc\/how-to-pay-for-uniforms\/","title":{"rendered":"How to Pay for Uniforms"},"content":{"rendered":"<p align=\"center\"><strong>**Please keep in mind that all payments\/reimbursements will come out your\u00a0<\/strong><strong>Club Sport Operating Budget**<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Paying for Uniforms<\/span><\/strong><\/p>\n<p>There are 4 different ways that equipment and supplies can be paid for:<\/p>\n<ol start=\"1\">\n<li>Each individual or a single team member can pay for their uniform out of their own pocket using cash, check (if accepted) or a credit card.<\/li>\n<li>\u00a0Four team members\u00a0(Butler students only) may obtain a cash advance for a <strong>maximum<\/strong> of $200.00. (Please see<a href=\"http:\/\/clubsports.butler.edu\/csc\/obtaining-and-reconciling-a-cash-advance\/\"> Obtaining a Cash Advance).<\/a> <strong>*CASH ADVANCES ARE NOT CURRENTLY BEING UTILIZED. WE HOPE TO HAVE THIS OPTION AGAIN SOON.*<\/strong><\/li>\n<li>\u00a0If the vendor is willing to invoice Butler for payment the following information must be turned in to Joyce:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>A complete detailed invoice from the vendor (View <a href=\"http:\/\/clubsports.butler.edu\/csc\/wp-content\/blogs.dir\/5\/files\/sites\/5\/2018\/04\/Scanned_InVoice.pdf\">Sample Invoice<\/a>).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 30px;\">\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 This invoice may be emailed to Joyce at <a href=\"mailto:jradford@butler.edu\">jradford@butler.edu<\/a>.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>A completed W-9 if the vendor does not already have one on file. (View <a href=\"https:\/\/drive.google.com\/file\/d\/1ij45v_AY4EYWJU-LU54wrhaesbAOFoor\/view?usp=sharing\">Sample W-9<\/a>)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>4. \u00a0\u00a0 Butler apparel can be purchased from the Butler Bookstore.\u00a0 You must provide the following information at the time of check out:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Your name and phone number<\/li>\n<li>Club Sport affiliation<\/li>\n<li>Club Sport service code (budget code)<\/li>\n<li>Please keep all receipts for your records<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">Reimbursement for Uniforms<\/span><\/strong><\/p>\n<p>Below are reimbursement procedures for any out-of-pocket expenses incurred for uniforms.\u00a0 The following must be brought to Joyce at the HRC. Emails will not be accepted.<\/p>\n<p><strong>Note:\u00a0<\/strong>Reimbursements may take up to 2 weeks to process.<\/p>\n<p><strong>If you paid cash<\/strong>:<\/p>\n<ol start=\"1\">\n<li>A receipt must be obtained with the following information on it:<\/li>\n<\/ol>\n<ul>\n<li>\n<ul>\n<li>Name, address, and phone number of the motel\/hotel<\/li>\n<li>Receipt number (if any)<\/li>\n<li>Receipt date<\/li>\n<li>A statement showing you paid cash<\/li>\n<li>Dollar amount paid<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>2. A completed\u00a0<a href=\"https:\/\/docs.google.com\/document\/d\/1HI22400cTd1o4pTnmnd68iYLw2fDquMY\/edit?usp=sharing&amp;ouid=100122314489466175348&amp;rtpof=true&amp;sd=true\">Reimbursement Form<\/a>\u00a0with the following information on it:<\/p>\n<ul>\n<li>\n<ul>\n<li>Date and Club name<\/li>\n<li>Name, address, and phone number of person being reimbursed. Check will be mailed to this address.<\/li>\n<li>Dollar amount paid<\/li>\n<li>Short description of what was purchased<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>If you used a credit card:<\/strong><\/p>\n<ol start=\"1\">\n<li>\u00a0If a personal credit card was used, a copy of your credit card statement must be made showing that the motel\/hotel charge actually occurred in your name.<\/li>\n<\/ol>\n<ol start=\"2\">\n<li>A receipt must be obtained with the following information on it:<\/li>\n<\/ol>\n<ul>\n<li>\n<ul>\n<li>Name, address, and phone number of the motel\/hotel<\/li>\n<li>Receipt number (if any)<\/li>\n<li>Receipt date<\/li>\n<li>A statement showing you paid cash<\/li>\n<li>Dollar amount paid<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>3. A completed\u00a0<a href=\"https:\/\/docs.google.com\/document\/d\/1HI22400cTd1o4pTnmnd68iYLw2fDquMY\/edit?usp=sharing&amp;ouid=100122314489466175348&amp;rtpof=true&amp;sd=true\">Reimbursement Form<\/a>\u00a0with the following information on it:<\/p>\n<ul>\n<li>\n<ul>\n<li>Date and Club name<\/li>\n<li>Name, address, and phone number of person being reimbursed. Check will be mailed to this address.<\/li>\n<li>Dollar amount paid<\/li>\n<li>Short description of what was purchased<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><strong>If you obtained a Cash Advance and spent more than $200.00:<\/strong><\/p>\n<ol start=\"1\">\n<li>Please follow the cash and credit procedures above for the amount spent over $200.00\u00a0<strong>only<\/strong>.<\/li>\n<\/ol>\n<p><strong>Example:<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 Hotel Charge \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 $250.00<\/p>\n<p>Cash Advance\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0$200.00<\/p>\n<p><strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0<\/strong>Your personal cash or credit \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 $50.00<\/p>\n<p>Follow the procedures above for the $50.00 only. (There are separate procedures for\u00a0<a href=\"http:\/\/clubsports.butler.edu\/csc\/obtaining-and-reconciling-a-cash-advance\/\">Cash Advances<\/a>).<\/p>\n","protected":false},"excerpt":{"rendered":"<p>**Please keep in mind that all payments\/reimbursements will come out your\u00a0Club Sport Operating Budget** &nbsp; Paying for Uniforms There are 4 different ways that equipment and supplies can be paid for: Each individual or a single team member can pay [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"parent":0,"menu_order":59,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-510","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/510","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/comments?post=510"}],"version-history":[{"count":18,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/510\/revisions"}],"predecessor-version":[{"id":2969,"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/pages\/510\/revisions\/2969"}],"wp:attachment":[{"href":"https:\/\/clubsports.butler.edu\/csc\/wp-json\/wp\/v2\/media?parent=510"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}