How to Obtain a Cash Advance: *CASH ADVANCES ARE CURRENTLY SUSPENDED AND NOT BEING UTILIZED. WE HOPE TO HAVE THIS OPTION AGAIN SOON*
Butler students that are involved in Club Sports may obtain a cash advance to help cover some travel expenses. The maximum amount that each member may obtain is $200.00. Each team can obtain up to 4 cash advances at one time.
The following procedures must be followed in order to receive a cash advance:
- The club treasurer must call or e-mail Joyce at least two weeks in advance of your travel (if the treasurer is not the club member that will be signing for the advance, the member who will be signing for it must be CC’d on the email). Please provide the following information:
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- Where you are traveling
- Dates of travel
- Purpose for the cash advance
- Club Sport affiliation
- Phone number and e-mail address
- Once the paperwork is ready, Joyce will contact you to come to the HRC and sign your cash advance form. Also at this time an appointment will be set for you to come back to the HRC after your event to reconcile your cash advance.
- Once you have signed your cash advance you may take it to Student Accounts to receive your money. You must have your Butler Student ID with you.
Reconciling your Cash Advance
Every student who received a cash advance must come to the HRC to reconcile their cash advance with Joyce.
There is a two week time limit for reconciliation once students receive their money. If more than two weeks pass then their Butler student account will be charged the full $200.00 cash advance amount.
All unused money will be deposited back into the Club Sport account.
When reconciling please provide the following to Joyce:
- All original receipts for items purchased with the cash advance.
- All unused money from the $200.00 cash advance must also be returned
- Any money that is not spent will automatically be put back into the club’s account.