TRAVEL POLICIES & PROCEDURES
Before a team can travel to an away event or competition they must filled out a Travel Request Form (IMLeagues), Club Participant Waivers (IMLeagues- Join Team), coordinate travel arrangements, and follow all polices. Please see below for further detail.
Waivers
Each person traveling on a club trip must complete the Participant Waiver before traveling. To do so have them join your club team in IMLeagues to complete the waiver. Once on your roster, they do not need to fill out a waiver again that academic year. For each away event a club must complete a Travel Request to identify who is going and provide trip details.
Butler Policies and Procedures
This section of policies and procedures is not all-inclusive. Many of the other sections of this handbook also include policies and additional guidelines that can be found in the Student Handbook.
Butler University Driving Policy
Any person who drives their personal vehicles will accept responsibility and financial liability, independent of the university, of any accidents that occur while driving a university owned/rented/leased or personal vehicle thereafter. No university vehicles or discounts are available for use and clubs are responsible for their own travel coordination.
Transportation Rentals
Clubs are responsible for finding their own means of transportation. We encourage the use of the following companies:
Buses
Miller Transportation
Contact: Joey – 502-815-0236
Cars
Corporate Enterprise (Rental Cars)
Rental Code: DBX08N5
Conduct
As noted in the Standards of Conduct section in the handbook, all Club Sports members, coaches, and volunteers are expected to conduct themselves in a manner that supports the mission of the university and is in compliance with all policies in the University Regulations and Club Sports Handbook.
There should not be consumption of alcoholic beverages during any club sanctioned or sponsored event. This includes; practices, home competitions, trips and/or away competitions (this includes the entire duration of the trip). This is in effect for any club member, coach, volunteer, or advisor. In addition, alcohol should not be at a club function that may take place at a private residence. Any deviation of this policy may result in immediate sanctions from the Club Sports Council, and further actions may be taken by the Office of Student Affairs.
Injuries off campus
Before the start of any away contest, check with the representative of the host institution to determine what arrangements have been made to assist in the handling of an injury. If the host school has made no arrangements, determine your own procedures to follow (i.e., telephone number of ambulance service, location of local hospital, etc.)
If necessary to have an injured participant seen and/or treated by a physician, have him or her transported to the emergency room of the local hospital. It is recommended that a qualified service (e.g., ambulance service) be used to transport the injured participant. All expenses incurred for treatment, transportation to hospital, etc., are the responsibility of the injured participant. Rely upon the recommendation of the attending physician as to whether the injured Butler team member can be transported back to campus and what accommodations to use (e.g., University vehicles). All injuries requiring a hospital visit should be reported to club sports liaison immediately. Contact BUPD for when a serious injury/accident occurs.